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(Senior) Payroll Specialist (German-speaking)

Our client, a large pharmaceutical organization, is looking for a Senior Payroll Specialist and a Payroll Specialist in Bern or eventually in Zurich. The contract would initially run until 30th June 2024 and is likely to be extended.

The position works closely with Payroll Vendors to support processing of payroll, providing all appropriate payroll input, ensuring integrations are delivered and validating data before it is transferred to the vendor. They are accountable for responding to queries from the payroll vendor and investigating any anomalies identified through auditing. The will work closely with the Global Payroll Process Lead to help identify process improvements related to their payrolls, document requirements and support payroll testing.

Main responsibilities of Senior Payroll Specialist:

  • Ensures payrolls are processed accurately, on time and in accordance with all federal, state, local and regulatory requirements
  • First point of contact for all payroll related matters, responds to complex employee payroll queries escalated from the Service Centre.
  • Interprets policies and regulation regarding leaves, disability, allowances, one time payments, garnishments etc and works closely with payroll vendors to ensure they are applied through payroll and settled correctly.
  • Identifies and works with the Global Payroll Process Lead to implement process improvement within assigned payrolls
  • Working with the Global Compliance & Audit Lead provide support to any internal/external audit processes as required. Ensure any regular finance, compliance and audit reporting is delivered as per agreed timescales. Assist with audits and reconcilliations of payroll data as required. 
  • Reviews payroll policies/ procedures and ensures that the payroll calendars and processing schedules are consistent with organizational policies.
  • Work with the Global Payroll Process Lead to define Payroll requirements related to payroll projects or enhancements. Perform User Acceptance Testing and document results, ensure user guides are updated appropriately. 
  • Support the Payroll Manager to ensure that the company meets its compliance with all federal/state, and regulatory requirements.
  • Other Payroll related activites as directed by the manager

Main responsibilities of Payroll Specialist:

  • Ensures payrolls are processed accurately, on time and in accordance with all federal, state, local and regulatory requirements
  • First point of contact for all payroll related matters, responds to complex employee payroll queries escalated from the Service Centre.
  • Interprets policies and regulation regarding leaves, disability, allowances, one time payments, garnishments etc and works closely with payroll vendors to ensure they are applied through payroll and settled correctly.
  • Identifies processes that can be revised in collaboration with the HR Operations Supervisor and with the Global Payroll Process Lead. Actively assists with process improvements within assigned payrolls.
  • Assists in ensuring any regular finance, compliance and audit reporting as per agreed timescales. Assist with audits and reconcilliations of payroll data as required.
  • Assists in conducting User Acceptance Testing and document results, ensure user guides are updated appropriately
  • Support the Head of Regional Payroll to ensure that the company meets its compliance with all federal/state, and regulatory and collective bargaining requirements.

Qualifications and Experience of the Senior Payroll Specialist:

  • Relevant working/residency permit or Swiss/EU-Citizenship required
  • Bachelors in HR/Accounting degree or Diploma in payroll is preferred
  • 6-8 years of experience in Payroll with processing end to end payroll for multiple countries with more than 1500 employees total. Exposure to taxation, audit and compliance would be a plus.
  • Strong payroll management, stakeholder management and communication skills. Effective leadership and engagement. High level analytical and problem solving capability. Strong process management and business process analysis competencies and demonstrated ability to support complex HR/Payroll models.  
  • Fluent in German

Qualifications and Experience of the Payroll Specialist:

  • Relevant working/residency permit or Swiss/EU-Citizenship required
  • Bachelor Business Administration or business professional training with several years of professional experience in payroll accounting
  • 2 years of experience in Payroll with more than 1500 employees total. Exposure to tax law/social security law, employment law necessary and in the areas of audit and compliance would be a plus.
  • Strong payroll management, stakeholder management and communication skills. Engagement, high level analytical and problem solving capability. Demonstrated ability to support complex HR/Payroll models. Independent work within own area of responsibility desired.
  • Fluent in German

Would you like to learn more about CTC and the opportunity outlined? Please, get in contact with us: you may either use the 'apply now' button, or write an email to us, or reach out to us on the phone.